Privacy Agreement

As a user of our website, you will receive all necessary information in this data protection declaration about how, to what extent and for what purpose we or third party providers collect data from you and use it. Your data is collected and used strictly in accordance with the provisions of the Federal Data Protection Act (BDSG) and the Telemedia Act (TMG). We are particularly committed to the confidentiality of your personal data and therefore work strictly within the limits set by law. This personal data is collected on a voluntary basis if we are able to do so. We will also only pass this data on to third parties with your express consent. We ensure a high level of security for particularly confidential data such as in payment transactions or with regard to your inquiries to us by using SSL encryption. At this point, however, we would like to point out the general dangers of Internet use over which we have no control. Especially in e-mail traffic, your data is not secure without further precautions and may be collected by third parties.

Information, deletion, blocking

You will receive information at any time and free of charge about the personal data we have stored about you as well as about the origin, the recipient and the purpose of data collection and data processing. You also have the right to request the correction, blocking or deletion of your data. This does not apply to data which is kept due to legal regulations or which is required for proper business transactions. Data is stored in a lock file for control purposes so that data can be locked at any time. If data are not collected by a legal archiving obligation, we delete your data at your request. If the archiving obligation applies, we block your data. For all questions and concerns regarding the correction, blocking or deletion of personal data, please contact our data protection officer under the contact data in this data protection declaration or at the address stated in the imprint.

Cookies

We use cookies on our website. These small text files are stored on your PC from our server. They support the presentation of our website and help you to move around our website.
Cookies collect data about your IP address, your browser, your operating system and your Internet connection. We do not link this information to personal data and do not pass it on to third parties. Under no circumstances are cookies used by us to bring malware or spyware to your computer.
You can also use our website without the use of cookies, which may limit some representations and functions of our offer. If you wish to deactivate cookies, you can do so using the special settings of your browser. Please use its help function to make the appropriate changes.
You can manage online ad cookies using the following links:
http://www.aboutads.info/choices for the USA
http://www.youronlinechoices.com/uk/your-ad-choices for Europe

Enquiry of access data

The delivery and presentation of the contents via our website technically requires the collection of certain data. When you access our website, these so-called server log files are recorded by us or the provider of the web space. These log files do not allow any conclusions to you and your person. The relevant information consists of the name of the website, the file, the current date, the data volume, the web browser and its version, the operating system used, the domain name of your Internet provider, the referrer URL as the page from which you switched to our site, and the corresponding IP address. We use this data for the presentation and delivery of our contents as well as for statistical purposes. The information supports the provision and continuous improvement of our offer. We also reserve the right to subsequently check the data mentioned if there is suspicion of illegal use of our offer.

Newsletter

You can register on our website to receive our newsletter. We need your e-mail address for this. In addition, we must check whether you are actually the owner of the e-mail address provided and would like to receive the newsletter, taking into account the relevant legal regulations. We therefore collect information that makes such a check possible. The data collected in this context are used to send and receive the newsletter. They have another purpose and will not be passed on to third parties. Apart from the information required for sending the newsletter, no other data is collected from our site.
As the sending and receiving of the newsletter is dependent on your consent, you can revoke this consent to the collection and storage of your data at any time without giving reasons. Please use the “Unsubscribe-Link”, which is provided in the newsletter.

Whitepaper download & Live demo registration

Before downloading various white papers or registering for a live demo, you may be required to register using your first and last name, e-mail address and other personal or company information. If you fill out the form, the selected documents will be sent to you e.g. as PDF to your given e-mail address or our team will contact you regarding your contact request. You agree to receive information about new documents, whitepapers and product news from evoila to the contact details provided. You can revoke this agreement at any time.

Personal data

We collect personal data within the scope of data avoidance and data economy only to the extent and as long as it is necessary for the use of our website or is prescribed by law. We take the protection of your personal data seriously and strictly adhere to the relevant legal regulations and this data protection declaration when collecting and processing personal data. If the purpose of data collection ceases to apply or if the end of the legal storage period has been reached, the data collected will be blocked or deleted.
Our website can be used regularly without passing on personal data. If we collect personal data – such as your name, address or e-mail address – this data collection is voluntary. This data will not be disclosed to third parties without your express consent.
Please note that data on the Internet is generally not always transmitted securely. Especially in e-mail traffic, data exchange protection cannot be guaranteed.

SSL Encryption

Our website uses SSL encryption for the transmission of confidential or personal content from our users. This encryption is activated, for example, during the processing of payment transactions and for enquiries you make to us via our website. Please make sure that the SSL-encryption is activated by your side during corresponding activities. The use of encryption is easy to recognize: The display in your browser line changes from “http://” to “https://”. Data encrypted via SSL cannot be read by third parties. Only transmit your confidential information if SSL encryption is activated and if in doubt, please contact us.

Contradiction advertising e-mails

In the context of the legal imprint obligation we must publish our contact data. These are partially used by third parties to send unwanted advertising and information. We hereby object to any sending of advertising material of any kind not expressly authorized by us. We also expressly reserve the right to take legal action against the unwanted and unsolicited sending of advertising material. This applies in particular to so-called spam e-mails, spam letters and spam faxes. We point out that the unauthorized transmission of advertising material may affect competition law, civil law and criminal law. Spam emails and spam faxes in particular can lead to high claims for damages if they disrupt business operations due to overcrowding of mailboxes or fax machines.

Facebook Plugin

You can find plugins of the social network Facebook on our website. Its provider is Facebook Inc, based in the USA, California 94025, 1 Hacker Way, Menlo Park. The Facebook logo or the “Like” button on our site identifies the Facebook plugins. See also the overview of the Facebook plugins at http://developers.facebook.com/docs/plugins/.
When you visit our website, we use the plugin to establish a direct connection to the Facebook server. You are then switched there via your browser. For Facebook, this means that you have visited our website with your IP address. With a click on the Facebook “Like-Button” you link contents of our website with your profile on Facebook. Facebook will associate your visit to our site with your account. We have no knowledge of what content is transmitted to Facebook and how Facebook uses it.
For more information on data collection and use, please see the Facebook Privacy Policy, which can be found at http://de-de.facebook.com/policy.php
You can prevent your visit to our site from being associated with your Facebook profile by simply logging out of your Facebook account beforehand.

Use of Google Analytics

We use the web analysis service Google Analytics from Google Inc. on our website, which uses cookies. These are text files that allow an analysis of your user behaviour in relation to our website by saving them on your PC. The cookies generate information that is transmitted to a Google server. These servers are usually located in the USA, but follow agreements to use the European Economic Area and shorten your IP address before transmission to the United States. Only in exceptional cases will the IP address be shortened only after transmission to the USA. Google evaluates the transmitted information and provides further services for us website operators in this context. The IP address determined is not merged with other Google services.
By changing your browser settings, you can prevent cookies from being stored on your computer. However, this may result in display and functional restrictions when using our website.
A browser plug-in also prevents the collection and use of data generated by cookies. You can download it from the following link: https://tools.google.com/dlpage/gaoptout?hl=en
Learn more about Google and Google Analytics’ privacy policy at: http://www.google.com/analytics/terms/de.html or at https://www.google.de/intl/de/policies/.

Twitter Plugin

We also use functions of the microblogging service Twitter on our website. Twitter is operated by Twitter Inc, a US company based in the USA, San Francisco, CA 94103, 1355 Market St, Suite 900.
The main function of Twitter is the “Tweet function”. If you use these via our website, a link will be established with your Twitter account. Data may be exchanged with other users and data may be transmitted to Twitter. We receive no knowledge of the content of the data sent to Twitter, nor are we informed of its use. Find out more about these questions at http://twitter.com/privacy. There you will find the detailed data protection statement of Twitter. Furthermore, the platform offers you the opportunity to design your own data protection settings at http://twitter.com/account/settings

XING-Plugin

On our website, we use functions of XING, a network that aims in particular to promote professional contacts among its members. The provider of this network is XING AG. It is located at Dammtorstraße 29-32 in 20354 Hamburg.
When one of our pages with XING functions is accessed, a connection to XING servers is established. We are not aware that XING stores personal data. To the best of our knowledge, XING does not evaluate or store any IP addresses.
If you would like further information on XING data protection, you can call up the XING data protection declaration with the link https://www.xing.com/app/share?op=data_protection. There you can also learn more about the XING share button.

LinkedIn-Plugin

Our website uses functions of the LinkedIn network. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. Every time you visit one of our pages that contains functions of LinkedIn, a connection to LinkedIn’s servers is established. LinkedIn is informed that you have visited our website with your IP address. If you click on the “Recommend button” of LinkedIn and are logged into your LinkedIn account, LinkedIn is able to associate your visit to our website with you and your user account. We point out that we as provider of the pages have no knowledge of the content of the transmitted data and their use by LinkedIn.
For more information, please see LinkedIn’s privacy policy at: https://www.linkedin.com/legal/privacy-policy

Privacy policy for online meetings, conference calls and webinars via “Zoom” of the evoila Group

We would like to inform you below about the processing of personal data in connection with the use of “Zoom“.

Purpose of processing

We use the tool “Zoom” to conduct conference calls, online meetings, video conferencing, and/or webinars (hereinafter referred to as “Online Meetings”). “Zoom” is a service of Zoom Video Communications, Inc., which is based in the USA.

Controller

The data processing Controller, which is directly related to the conduct of “online meetings”, is the evoila Group.

Information: If you visit the website of “Zoom”, the provider of “Zoom” is responsible for the data processing. However, a call to the website is only necessary for the use of “Zoom” in order to download the software for the use of “Zoom”.

 You can also use “Zoom” if you enter the respective meeting ID and, if necessary, additional access data to the meeting directly in the “Zoom” app. If you do not want or cannot use the “Zoom” app, then the basic functions can also be used via a browser version, which you can also find on the website of “Zoom”.

Which data are processed?

“Zoom” processes different types of data. The amount of data depends on what information you provide about the data before or when you participate in an “online meeting”.

The following personal data are the subject of processing:

User details: first name, last name, phone (optional), email address, password (if “single sign-on” is not used), profile picture (optional), Department (optional)

Meeting metadata: topic, description (optional), participant IP addresses, device/hardware information. For recordings (optional): MP4 file of all video-, audio- and presentation recordings, M4A file of all audio recordings, text file of online meeting chat. When dialing in with the phone: Information about the incoming and outgoing phone numbers, country name, start and end time. If necessary, additional connection data such as the IP address of the device can be stored.

Text-, audio- and video data: You may have the option to use the chat-, question- or survey functions in the “Online meeting”. In this respect, the text entries you make will be processed in order to display in the “Online Meeting” and, if necessary, to log them. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and any video camera of the end device are processed during the meeting. You can turn off or mute the camera or microphone by yourself via the “Zoom” applications at any time. To attend an “Online meeting” or to enter the “meeting room”, you must provide your name.

Scope of the collection of data

We use “Zoom” to conduct “Online meetings”. If we want to record “Online meetings”, we will inform you transparently in advance and, if required, ask for your consent. The fact of recording is also displayed in the “Zoom” app.

If necessary for the purposes of logging the results of an Online meeting, we will log the chat content. However, this will not usually be the case. In the case of webinars, we may also process the questions asked by webinar participants for the purpose of recording and follow-up. If you are registered as a user at Zoom, reports on “Online meetings” (meeting metadata, phone dial-in data, Q&A and answers in webinars, survey function in webinars) can be stored at Zoom for up to one month. Automated decision-making in the form of Art. 22 GDPR is not used.

 

Legal basis of processing

Insofar as personal data of employees of the evoila Group are processed, the legal basis for data processing is §26 of the Federal Data Protection Act (BDSG). If in connection with the use of “Zoom” the use of personal data is not necessary for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component when using “Zoom”, Art. 6 Para. 1 lit. f) GDPR is the legal basis for such data processing. In these cases, we are interested in the effective conduct of “Online meetings”. Moreover, the legal basis for data processing in the conduct of ‘Online meetings’ is Art. 6 Abs.1 lit. b) GDPR, insofar as the meetings are conducted in the context of contractual relations. In the absence of a contractual relationship, the legal basis is Art. 6 Abs. 1 lit. f) GDPR. We are interested in the effective conduct of “Online meetings”, too.

 

Recipients / Disclosure of Data

Personal data, that are processed in connection with participation in “Online meetings” will not be passed to third parties in principle, unless they are intended for disclosure. Please note that content from “Online meetings”, as well personal meetings, are often used specifically to communicate with customers, interested parties or third parties and is therefore intended for distribution. Other recipients: The provider of “Zoom” necessarily becomes aware of the above-ced data, as far as this is provided for in our order processing contract with “Zoom”.

 

Privacy policy for online meetings, conference calls and webinars via “Microsoft Teams” of the evoila Group

We would like to inform you below about the processing of personal data in connection with the use of Microsoft Teams“.

 

Purpose of processing

We use the tool “Microsoft Teams” to conduct conference calls, online meetings, video conferencing, and/or webinars (hereinafter referred to as “Online Meetings”). “Microsoft Teams” is a service of Microsoft Corporation.

Controller

The data processing Controller, which is directly related to the conduct of “Online Meetings”, is the evoila Group.

Information: If you visit the website of “Microsoft Teams”, the provider of “Microsoft Teams” is responsible for the data processing. However, a call to the website is only necessary for the use of “Microsoft Teams” in order to download the software for the use of “Microsoft Teams”. If you do not want or cannot use the “Microsoft Teams” app, then the functions can also be used via a browser version, which you can also find on the website of “Microsoft Teams”.

Which data are precessed?

“Microsoft Teams” processes different types of data. The amount of data depends on what information you provide about the data before or when you participate in an “Online Meeting”.

The following personal data are the subject of processing:

User details: Display name, if necessary: e-mail address, profile picture (optional), preferred language

Meeting metadata: for example: date, time, meeting ID, phone numbers, location

Text-, audio- and video data: You may have the option to use the chat functions in the “Online Meeting”. In this respect, the text entries you make will be processed in order to display in the “Online Meeting”. In order to enable the display of video and the playback of audio, the data from the microphone of your end device and any video camera of the end device are processed during the meeting. You can turn off or mute the camera or microphone by yourself via the “Microsoft Teams” applications at any time.

 

Scope of the collection of data

We use “Microsoft Teams” to conduct “Online meetings”. If we want to record “Online Meetings”, we will inform you transparently in advance and, if required, ask for your consent. If necessary, for the purposes of logging the results of an “Online Meeting”, we will log the chat content. However, this will not usually be the case. Automated decision-making in the form of Art. 22 GDPR is not used.

Legal basis of processing

Insofar as personal data of employees of the evoila Group are processed, the legal basis for data processing is §26 of the Federal Data Protection Act (BDSG). If in connection with the use of “Microsoft Teams” the use of personal data is not necessary for the establishment, implementation or termination of the employment relationship, but is nevertheless an elementary component when using “Microsoft Teams”, Art. 6 Para. 1 lit. f) GDPR is the legal basis for such data processing. In these cases, we are interested in the effective conduct of “Online Meetings”. Moreover, the legal basis for data processing in the conduct of “Online Meetings” is Art. 6 Abs.1 lit. b) GDPR, insofar as the meetings are conducted in the context of contractual relations. In the absence of a contractual relationship, the legal basis is Art. 6 Abs. 1 lit. f) GDPR. We are interested in the effective conduct of “Online Meetings”, too.

 

Recipients / Disclosure of Data

Personal data, that are processed in connection with participation in “Online Meetings” will not be passed to third parties in principle, unless they are intended for disclosure. Please note that content from “Online meetings”, as well personal meetings, are often used specifically to communicate with customers, interested parties or third parties and is therefore intended for distribution. Other recipients: The provider of “Microsoft Teams” necessarily becomes aware of the above referenced data, as far as this is provided for in our order processing contract with “Microsoft Teams”.

Data processing outside the European Union

Data processing outside the European Union (EU) does not take place because we have limited our location to data centers in the European Union. However, we cannot rule out the possibility, that data is routed via Internet servers located outside the EU. This may be the case if participants are in an “online meeting” in a third country. During transport over the Internet the data are encrypted and protected against unauthorized access by third parties.

Status: 04.06.2020

This privacy policy was created by evoila.de

The company’s contact information

Name: Johannes Hiemer (Managing Director)
Phone Number: +49 6131 – 950 744 4
E-mail address: info@evoila.de
Company name: evoila GmbH

The company’s contact information of the data protection officern

Mario Arndt

DEUDAT GmbH

Zehntenhofstraße 5b • D-65201 Wiesbaden
Gotzkowskystraße 20/21 • D-10555 Berlin
Oberalleestraße 3 • D-56338 Braubach

 

Büro Wiesbaden +49 611 950008-32
Büro Berlin +49 30 8145001-40
Büro Braubach +49 2627 264999-0
Telefax +49 611 950008-5932

Direktwahl +49 170 4580303

Mario.Arndt@deudat.de
http://www.deudat.de/